* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:05] I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, THE LIBERTY AND JUSTICE SPR ALL. OKAY, NOW SINCE THE MEETING MINUTES ARE MISSING, WE WILL REVIEW THOSE AND APPROVE THEM. NEXT, UH, NEXT MEETING. UH, FIRST THING UP IN A DISCUSSION IS THE IT QUARTERLY UPDATE. ALRIGHT, GOOD AFTERNOON. HOW YOU DOING, JOEL? GOOD, HOW ABOUT YOURSELF? GOOD. ALL RIGHT. UM, SO NOT TOO MUCH OF AN UPDATE FROM LAST TIME, UM, ON SOME OF THE, UH, APPLICATION [a. IT Quarterly Update] STUFF. WE'RE WAITING FOR, UM, A COUPLE DEPARTMENTS TO GET BACK TO US. SO HERE'S HOW, HERE'S HOW IT WORKS. WE'LL DEVELOP SOMETHING. WE'LL HAVE 'EM TEST AND VALIDATE. THEY'LL BRING US FEEDBACK, AND THEN WE'LL MAKE CHANGES, AND THEN WE'LL DO THAT BACK AND FORTH, BACK AND FORTH. SO RIGHT NOW WE'RE IN THE, THE POSITION WHERE WE'RE WAITING FOR FEEDBACK AGAIN. UM, SO THAT'S, IT'S GOING WELL. UM, AS YOU CAN SEE ON THE, THE FIRST ONE, THE, THE INITIATIVE REDESIGN ACCESS DATABASE APPLICATIONS, YOU'LL NOTICE THE DUE DATES ARE PASSED, AND THAT IS BECAUSE OF THAT REASON. I WAS SPEAKING OF, OH, YEAH, THAT WAS ACTUALLY A QUESTION. MM-HMM. . OKAY. UM, SO YEAH, SO FOR RIGHT NOW, IT'S JUST MINOR TWEAKS TO CODE, AND THAT'S JUST TO MAKE SURE IT'S FUNCTIONAL AND, AND THE USABILITY THERE FOR THE, THE END USERS. SURE. DOES ANYBODY ELSE HAVE ANY OTHER QUESTIONS FOR 'EM ON THIS PART? SEEING NONE. OKAY. THE NEXT ONE. OKAY. UH, THE NEXT ONE. SEE THAT ONE MEDICAL EXAMINER THAT'S BEEN COMPLETED ALREADY. UM, THE FOLLOWING INITIATIVE, THE IMPROVED USE OF CITRIX IN MORE CLOUD SERVICES. UH, SO THIS IS, IT IS NICE. THIS IS KIND OF HAPPENING ORGANICALLY. DEPARTMENTS ARE STARTING TO REACH OUT TO ME AND SAY, HEY, HERE, WE HAVE THIS. CAN WE USE IT? YES, LET'S GET GOING. UM, SO WE'VE ALREADY STARTED VARIOUS DEPARTMENTS ON SOME OF THE CLOUD SERVICES, AND THAT'S, THAT'S GONNA BE A MULTI-YEAR INITIATIVE. WE'RE GONNA KEEP PUSHING THAT, KEEP USING THOSE SERVICES THAT WE'RE, WE'RE PAYING FOR. OKAY. UM, SO THAT'S GOING WELL. ANY QUESTIONS ON THAT, GUYS? UH, JUST ON THE CLOUD, IS THERE ANY SECURITY ISSUES THAT WE NEED TO WORRY ABOUT PUTTING IT OUT THERE ON THE CLOUD AND ANOTHER ENTITY OR ANYTHING LIKE THAT? UM, I WOULD SAY IT'S THE SAME RISK AS IF IT WAS HERE. SO MICROSOFT'S PROBABLY SECURITY BUDGET'S A LOT LARGER THAN WASHINGTON COUNTIES. UM, WE'RE ALSO IN A, WHAT'S CALLED A GOVERNMENT CLOUD TENANT. SO EVERYTHING IN THAT CLOUD IS SECURED ABOVE AND BEYOND WHAT THEY DO FOR NORMAL COMMERCIAL ACCOUNTS. AND THAT'S JUST TO MEET THE, UM, REQUIREMENTS OF LIKE CGI DATA, HIPAA DATA. SO THERE'S ALWAYS SECURITY CONTROLS AROUND THAT. AND THEN WE ALSO PUT ON TOP OF THAT, WE ALSO LAYER LIKE TWO FACTOR AUTHENTICATION AND OTHER MECHANISMS, UH, TO HELP SECURE THAT. AWESOME. THANK YOU. MM-HMM. . OKAY. UH, LET'S SEE HERE. THE ADVANCING APPLICATIONS. UM, RIGHT NOW, I THINK THOSE ARE ALL COMPLETED. OUR, OUR MAJOR ONE WAS THE TYLER MUNI, WHICH IS OUR, ALMOST LIKE OUR ENTERPRISE, UH, RESOURCE PLANNING S SOFTWARE, ERP SOFTWARE THAT WAS UPGRADED THIS YEAR. UM, THAT'S ALL OF OUR GENERAL LEDGER ACCOUNTING SOFTWARE THAT, THAT WAS UPGRADED. THAT WAS A HUGE PROJECT. UM, AS WELL AS A, UH, THE, THE MEDICAL RECORDS PROGRAM FOR THE HUMAN SERVICES DEPARTMENT. MM-HMM. , THAT WAS KIND OF RE-IMPLEMENTED THIS YEAR AS WELL. SO THOSE ARE DONE. ANY QUESTIONS ON THAT? SEEING NONE. OKAY. UM, ON THE INITIATIVE ENHANCEMENTS TO IT INFRASTRUCTURE, UM, YOU CAN SEE THAT THREE OF THOSE ARE ALREADY COMPLETED. NOW, THE NEXT ONE THAT WE ARE WORKING ON IS, UH, UPGRADING THE NETWORK SWITCHES IN THE SHERIFF'S OFFICE. SO WE DO HAVE A PLAN TO GET THOSE, UH, GOING. WE DO HAVE THE PHYSICAL EQUIPMENT HERE, SO NOW IT'S JUST A MATTER OF CONFIGURATION, WORKING WITH THE SHERIFF DEPARTMENTS ON A GOOD TIME TO PUT THE EQUIPMENT IN THE CLOSETS AND TRANSFER 'EM OVER IN, IN, IN, UM, PULLING THE OLD SYSTEM DOWN. IS THERE ANY CONCERN ABOUT WHAT ARE THOSE SWITCHES CONTROL? IS IT RADIOS? UM, WHAT DOES IT CONTROL AS FAR AS PULLING IT DOWN TO REPLACE IT? ARE THE SHERIFF RADIOS GONNA GO DOWN? YOU KNOW WHAT I MEAN? MM-HMM. THIS JUST A CONCERN. I SURE. JUST A QUESTION. YOU KNOW. GREAT. GREAT QUESTION. MM-HMM. . SO THESE SWITCHES, THE, UM, IT HAS NOTHING TO DO WITH THE RADIOS. THE RADIOS IS A SEPARATE SYSTEM, ALL OF ITSELF. THESE ARE BASICALLY CONNECTING END USERS TO THE NETWORK. OKAY. SO YOU DO HAVE SOME PEOPLE THAT ACCESS, YOU KNOW, UM, CONTROLS AND, AND THE DOORS AND STUFF LIKE THAT. SO, UM, WE DO STRATEGICALLY PLAN THAT, AND THERE ARE ALTERNATE METHODS FOR THAT. UM, THESE SWITCH, THESE SWAPS USUALLY TAKE 15 TO 20 MINUTES. SO THEY'RE, IT'S VERY MINIMAL. POWER IT DOWN, PLUG IT IN, POWER IT BACK, RIGHT. MAKE SURE IT'S WORKING. YEAH. AND WE'LL MAKE SURE THE, THE SHERIFF HAS [00:05:01] THEIR, THEIR MEANS TO CONTROL THAT AREA. AND IT'S NOT LIKE WE DO THE WHOLE SHERIFF'S OFFICE AT ONCE. WE'LL DO A LITTLE AREA AT A TIME. MAKES SENSE? MM-HMM. . OKAY. GREAT QUESTION. OKAY. IS THAT FOR THAT ONE? THAT'S IT FOR THAT ONE, YEP. OKAY. ENHANCEMENTS OF IT. CYBERSECURITY. OKAY. THAT'S A MOUTHFUL. , ENHANCEMENTS OF IT. YEP. . UM, SO AS YOU GUYS WERE AWARE, LAST, OR WAS IT LAST WEEK? YES. LAST WEEK. WE, WE WENT OVER THE SECURITY AUDIT. SO THAT WAS ONE OF OUR, OUR, UH, BIG ITEMS THIS YEAR IS TO GET THROUGH THAT AUDIT. AND THAT'S ACTUALLY AN ANNUAL AUDIT THAT WE DO MULTI-DAY. UM, WE ARE CONTINUING TO GO THROUGH SOME OF THE FINDINGS OF THAT AUDIT TO DETERMINE FEASIBILITY, UM, AS WELL AS TACKLE THE EASY THINGS THAT WE CAN DO, YOU KNOW, UPGRADING SYSTEMS, PATCHING, STUFF LIKE THAT. SO, UM, THAT HAS BEEN COMPLETED. UM, WE DID POST THE SECURITY POSITION, AND I'M HOPING TO GET THAT POSITION HIRED SOONER THAN LATER. AND THEN I REALLY WOULD LIKE THAT POS POSITION TO ACTUALLY BUILD OUT OUR VULNERABILITY MANAGEMENT SOLUTION. UM, RIGHT NOW WE HAVEN'T HAD IT ENOUGH TIME BECAUSE OF EVERY OTHER PROJECT THAT'S GOING ON, SO IT'D BE REALLY NICE TO GET THAT DEDICATED TO THIS, UH, PROJECT HERE. UM, AND IT'S NOT TO SAY THAT WE DON'T HAVE IT STARTED, IT'S BEEN STARTED, BUT TO REALLY FINE TUNE IT AND REALLY CUSTOMIZE IT THE WAY WE WANT, UM, THAT IS IT FOR PRETTY MUCH THE IT SECURITY. ANY QUESTIONS ON THAT? NONE. OKAY. SHARED SERVICES. IT SHARED SERVICES. UM, RIGHT NOW WE ARE CURRENTLY, UH, LOOKING, AND YOU'LL SEE IT LATER ON YOUR AGENDA FOR TONIGHT, UH, TO APPROACH, UH, IT SHARED SERVICES FOR THE TOWN OF AARON. UM, WE HAVE STARTED ON, UH, THE TOWN OF WEST BEND, AS THAT WAS APPROVED LAST MONTH BY THE BOARD, AND I THANK YOU FOR THAT. UM, SO WE'RE STARTING TO GET EQUIPMENT IN FOR THE TOWN OF WEST BEND. WE STARTED TO GET THEIR MICROSOFT, UH, SERVICE AGREEMENTS IN PLACE. SO NOW IT'S JUST A MATTER OF DEPLOYING THE STUFF, GETTING 'EM SET UP, AND THEN WE'LL START, YOU KNOW, TAKING ON THE SUPPORT CALLS FROM THE TOWN OF WEST BEND. UM, AND THEN TOWN OF AARON WILL BE PRESENTED. WE ARE ALSO LOOKING AT FEASIBILITY FOR THE VILLAGE OF GERMANTOWN. I'M GATHERING A LOT OF INFORMATION FROM THEM. SO THEY HAVE A LOT OF DATA FROM THEIR CURRENT SERVICE PROVIDER THAT'S GIVING ME REALLY GOOD INSIGHT INTO THEIR NETWORK. SO IT'S GIVING ME NETWORK MAPS, UM, SERVER DIAGRAMS, HOW MANY SUPPORT TICKETS THEY PUT IN ON A MONTHLY BASIS. SO I'M GATHERING ALL THAT INFORMATION AND THEN THAT WILL HELP DETERMINE WHAT'S KIND OF STAFFING IS GONNA NEED TO TAKE ON THAT, THAT'S THAT VILLAGE FOR, UH, SHARED SERVICES. SO THAT'S PRETTY MUCH IT FOR SHARED SERVICES. UM, JUST SO A QUICK QUESTION I HAVE. SO OBVIOUSLY THE VILLAGE OF NEWBURGH, AYAHUASCA MADISON ARE DONE. UH, ANY FEEDBACK? ARE THEY, ARE THINGS WORKING WELL FOR THEM, OR DO THEY LIKE THE SERVICE OR, I'VE HAD GREAT FEEDBACK, UM, ESPECIALLY FROM, UM, I TALK A LOT WITH THE TOWN OF KI WASUM EVERY TIME I SEE, UM, MR. GITTER AROUND SURE, SURE. HE PROVIDES A LOT OF GREAT FEEDBACK. UM, THEY'RE VERY PLEASED WITH US. I DID JUST CONDUCT, UM, SEMI-ANNUAL REVIEWS WITH EACH OF THE, THE, UH, NEWBERG, THE KIOSK AND ADDISON, WHERE BASICALLY I, I GO IN THERE, I SAY, HEY, THIS IS HOW THE SERVICES LOOK FOR THE LAST MONTH. THIS IS OUR PROOF THAT WE'RE PATCHING SYSTEMS, AND I GOT NOTHING BUT POSITIVE FEEDBACK. THEY LOVE THE TEAM THAT, THAT WE HAVE HERE. OKAY. UM, AND IT IS JUST MINOR STUFF WE'RE TAKING ON RIGHT NOW. UM, YOU KNOW, HEY, THIS, THIS APPLICATION STOPPED WORKING HERE, OR, HEY, WE'RE GETTING READY TO MOVE BACK TO A BUILDING, SO WE NEED SOME INFORMATION ON HOW WE WANNA DESIGN THIS. UM, USER ACCOUNTS, YOU KNOW, WE HAVE NEW USERS, PEOPLE LEAVE, YOU KNOW, STUFF LIKE THAT TO MAINTAIN IT. UM, SO FAR IT'S, UH, FROM MY ASPECT, IT'S GOING PRETTY WELL. OKAY. AWESOME. NOTHING, NOTHING MAJOR HAPPENING HAPPENED IN ANY OF THOSE, UH, WAS A CHALLENGE? UH, I WOULDN'T SAY A CHALLENGE, NO. I MEAN, ANYTIME WE BRING ON A, A NEW MUNICIPALITY, WE DO PUT A LOT OF UPFRONT TIME TO THAT. SO I WOULD SAY WHEN, AS WE BRING IN, AS WE'RE BRINGING THESE MUNICIPALITIES ON, IT IS VERY TIME INTENSIVE UPFRONT. UM, AND OTHER THAN THE, THE CROWDSTRIKE, UM, ISSUE THAT WE, THAT, YOU KNOW, WORLDWIDE FACED, THAT WAS KIND OF THE ONLY MAJOR ISSUE WE'VE HAD SO FAR. OKAY. ANY OTHER QUESTIONS? SEEING NONE, I LOOKS LIKE THAT'S IT FOR YOU THEN. ALL RIGHT. THANK YOU. AWESOME. THANK YOU. TRANSIT QUARTERLY REPORT. UM, IF, IF IT'S ALL RIGHT, I'LL, I'LL TEE THESE UP. AND, AND, UH, CHARLIE, OUR TRANSIT MANAGER IS CERTAINLY HERE AS WELL. YOU'LL NOTICE THAT BOTH OF THESE ARE A LITTLE BIT DIFFERENT THAN WHAT JOEL JUST WENT THROUGH. AND THEY'RE BOTH IN DRAFT FORMAT MM-HMM. , UH, WHICH MEANS THAT THEY'RE NOT REALLY ALL THE WAY MAPPED OUT YET. SO [b. Transit Quarterly Report] IT'S GET SOME OF YOUR, YOUR FEEDBACK ON THEM TODAY. AND THEN WE WOULD MAP OUT THE DATES AND STUFF LIKE THAT A LITTLE MORE CLEARLY, UH, AS WE MOVE FORWARD. UH, SO WE HAVE TWO DRAFT ONES IN THERE, [00:10:01] UH, AS WE WE'RE LOOKING FOR IT. THE FIRST ONE IS TRANSIT OPTIONS. AND WHAT WE'RE LOOKING AT IS THAT IN THE YEAR 2026, I DON'T GET TOO FAR IN THE WEEDS, OUR FUNDING SOURCE GOES FROM SIMPLISTICALLY FROM THE FEDERAL GOVERNMENT DOWN TO THE STATE GOVERNMENT, WHICH MAKES IT A LOT EASIER. SAME THING IS BEING SAID FOR THE CITY OF HARTFORD AND THE CITY WEST BEND WITH THEIR TRANSIT SERVICES. SEVERAL YEARS BACK, WE TRIED TO WORK TOGETHER TO HAVE A TRANSIT COORDINATOR POTENTIALLY IN THE COUNTY FOR ALL THREE SYSTEMS. UH, IT DIDN'T WORK OUT. I, I THINK NOW WITH ALL THE OTHER SHARED SERVICES THAT WE'RE DOING AND THE MORE WILLINGNESS TO PARTNER ON THINGS, UH, WE'D LIKE TO MAYBE KICK THE TIRES ON THAT ONE MORE TIME, UH, TO SEE IF THERE'S SOME COST SAVINGS THAT CAN BE REALIZED BETWEEN THE, THE THREE MUNICIPALITIES THAT DO PROVIDE, UH, TRANSIT SERVICES IN WASHINGTON COUNTY. AND SO FOR THAT, UM, WE'D LIKE, UH, YOUR, YOUR BLESSINGS TODAY, UH, JUST TO, OR YOUR QUESTIONS OR COMMENTS ON THIS. AND WE'LL OBVIOUSLY BE BRINGING THIS BACK QUARTERLY NEXT TIME, A LITTLE MORE MAYBE BUILT OUT. UH, BUT JUST WANTED TO GIVE YOU KIND OF A ROUGH OUTLINE OF WHAT IS, UH, OUT THERE RIGHT NOW. BUT, UM, THAT'S WHAT WE'RE LOOKING AT. UH, YOU KNOW, WE WE'RE GOING THROUGH DIFFERENT THINGS. WE WENT THROUGH THE, UH, ADDING THE ADVERTISEMENT TO THE SIGN TO LOOK FOR FUNDING. OBVIOUSLY, BUDGETS COMING JUST AROUND THE CORNER. THERE ARE SEVERAL MONTHS AWAY. SO, UH, IT MIGHT BE SOMETHING WE LOOK AT NEXT YEAR FOR PART OF THE BUDGET CYCLE GOING FORWARD FOR 26 AND 27, UH, BUDGET. OKAY. AND WE'D BE HAPPY TO ANSWER ANY QUESTIONS. WE DON'T HAVE A LOT OF DATA ON IT YET, BUT IT'S SOMETHING WE, WE'D SHOULD BE LOOKING AT PURSUING WITHOUT DATA. IT'S KIND OF HARD TO COME UP WITH QUESTIONS, THOUGH. I KNOW. I, I APOLOGIZE, HAVE A, HAVE A LITTLE MORE BUILT OUT. BUT, UH, UH, BUT BASICALLY AS WE'RE LOOKING AT, IS IT LOOKING AT OUR CURRENT STRUCTURE AND IS THERE A WAY TO MAKE THAT, UH, DIFFERENT TO MAKE IT ACTUALLY BETTER FOR THE CITIZENS OF WASHINGTON COUNTY? ANYTHING WE DO, OF COURSE, AS YOU'VE SEEN WITH ALL THE SHARED SERVICES LATER ON TONIGHT, EVERYTHING COMES BACK TO THE COMMITTEE. MM-HMM. , UM, AND THEN FULL BOARD. SO IT'S NOT LIKE WE'RE GONNA GO BEHIND THE SCENES AND, AND MERGE WITH THE CITY OF HARTFORD, FOR INSTANCE, WITHOUT, YOU KNOW, YOUR FULL INVOLVEMENT IN THAT SYSTEM. BUT WHAT DOES IS ALLOWS US TO SAY THAT, YEAH, WE'D LIKE TO LOOK AT OUR STRUCTURE AGAIN AND, AND SEE IF THERE'S A WAY TO MAKE IT MORE, MORE STREAMLINED FOR THE CITIZENS OF WASHINGTON COUNTY, OR WE LIKE THE WAY THINGS ARE GOING RIGHT NOW. LET'S JUST, WE GOT, YOU KNOW, THE COMPUTER EXPRESS IS GONE AND LET'S JUST STAY WITH THIS. NOW WE'RE ALL A LOT MORE ALIKE NOW THAN OTHER COMMUNITIES BECAUSE WE ALL, ONLY, ALL THREE JUST HAVE A SHARED RIGHT. TAXI SYSTEM. AND ONCE WE'RE ALL IN THE SAME FUNDING, WE'RE EVEN MORE ALIKE WHEN, I MEAN, WE DON'T KNOW WHAT YOU'RE, WHERE YOU'RE GOING WITH THIS. YEAH. BUT WHEN YOU SAY SHARED SERVICES, ARE YOU LOOKING AT DOING SOME KIND OF SHARED THING WITH LIKE THE CITY OF WEST BEND OR THE CITY OF HARTFORD WHO ALREADY HAS TAXI AND SOMEHOW IT WOULD PROBABLY MORE ON THE MANAGEMENT SIDE OF IT. OH, GOTCHA. IS WHERE WE GOT THIS ONE SET UP FOR YOU RIGHT NOW. OKAY. UM, UH, THAT'S FOR THE FIRST ONE POSSIBLE OPERATION STRUCTURE. RIGHT. UM, IS HOW WE KINDA GET THAT WRITTEN OUT. AND THEN IF WE CHANGE THAT OPERATION STRUCTURE, WHATEVER THAT LOOKS LIKE, UM, IF THEY WANT TO PARTNER WITH US, PARTNER WITH THEM. AND THEN OBVIOUSLY THEN AFTER THAT YOU GOTTA CHANGE YOUR POLICIES AND PROCEDURES POTENTIALLY. MM-HMM. . UM, AND THEN OBVIOUSLY MAKE SURE THAT EVERYBODY'S AWARE OF IT. I MEAN, I'M ALWAYS OPEN TO FIND SAVINGS. RIGHT. BETTER WAYS TO DO THINGS. I MEAN, WE, WE, WE TRIED VIOLENTLY FOR YEARS WITH OZAKI COUNTY AND WE ACTUALLY WERE ABLE TO GET A, A PARTNERSHIP FOR A WHILE AND THEN THAT WAS, UH, BROKEN . UM, AND SO, UH, WE CERTAINLY, LIKE I SAID, TRY WITH, UH, THE RENEWED INTEREST WITH LOCIS VALLEYS WORKING WITH THE COUNTY. SURE. I THINK IT'D BE WORTHWHILE JUST TO HAVE THAT CONVERSATION AGAIN. OKAY. IT MIGHT BE A SHORT CONVERSATION, UH, BUT, BUT AT LEAST, UH, WANNA MAKE SURE THAT YOU ARE HEARING IT FIRST, UH, THROUGH US VERSUS THE BACK CHANNELS GOING, HEY, DID YOU KNOW THE COUNTY'S CONTACTING US FOR THIS OR THAT? I MEAN, THEY SEEM TO BE OPEN WITH ALL THE OTHER SHARED SERVICES, SO WHY NOT THIS ONE AS WELL. RIGHT, RIGHT. ANYBODY ELSE HAVE ANY QUESTIONS REGARDING THIS? I JUST HAVE ONE. DO YOU SEE, DO YOU SEE THE RIDERSHIP GOING UP HIGHER? LIKE I SEE IT'S LIKE IN THE HIGH FOUR OR THOUSAND, YOU THINK TOWARDS THE END OF YEAR IT WILL EVEN GO INTO THE FIVES. I, I DON'T KNOW. I, I, I DON'T KNOW WHAT PEOPLE ARE OUT THERE OR WHO NEEDS A RIDE AND WHEN THEY NEED 'EM. WE'RE, WE'RE HOPING THAT KEEPS RISING UP. UM, WE'RE DOING SOME MORE ADVERTISING, BUT YOU JUST NEVER KNOW. WE CAN'T MAKE PEOPLE RIDE THE, THE SERVICE. BUT I THINK HAVING IT OUT THERE AND AVAILABLE IS, IS IMPORTANT TO THE PUBLIC. OKAY. SO, SO SCOTT, I THINK MAYBE A ROAD BOB WAS GOING DOWN, YOU KNOW, WHEN YOU LOOK AT THIS LIKE THE RIDERS, IT'S AN ODD ARC, LIKE 2019. 'CAUSE COVID IS THIS ANOMALOUS, YOU KNOW, CIRCUMSTANCE, BUT 2019, YOU KNOW, YOU LOOK AT THE NUMBERS AND YOU TRACK THEM TO 2023, AND 2023 IS SLIGHTLY UP. AND YOU LOOK AT HOW DOWN 22 IS AND HOW DOWN 24 IS. IT'S [00:15:01] ALMO, IT'S A, IT'S A VERY ODD, LIKE, THERE'S NO REAL, UM, PATTERN, YOU KNOW WHAT I MEAN? IT'S, IT'S VERY, THAT'S WHAT'S HARD TO PREDICT THE FUTURE WHEN YOU DON'T SEE A PATTERN. YOU KNOW, IF I, YEAH. IF I SAW A PATTERN WITH A NICE LINE, YOU KNOW, I COULD TELL YOU YEAH, WE'RE, WE'RE GOING ONE WAY. IT'S NOT A SMALL NUMBER. IT'S LIKE I SAID, IT'S LIKE 21, 20 2%. AND IT'S JUST, WHEN I LOOK AT THIS, AND THIS IS, YOU KNOW, OBVIOUSLY MY FIRST TIME ON THIS COMMITTEE, BOY, IF YOU WERE RUNNING A BUSINESS, I MEAN, I AGREE WITH YOU. SO, I MEAN, YOU HAVE TO DO SOMETHING. IT'S JUST REALLY CURIOUS. THAT IS A REALLY RANDOM PATTERN. MM-HMM. THAT'S HARD TO FIGURE. YOU KNOW WHAT I MEAN? AND THAT'S ONE THING WE'RE LOOKING AT, YOU KNOW, UH, WITH THIS AS WELL, IS LOOKING AT WHEN OUR RIDERSHIP IS AND WHEN WE HAVE THE BUSES, YOU KNOW, ON THE ROAD AND SHOULD WE BE LOOKING AT THE HOURS OF OPERATION YEAH. AND SAYING, WELL, SHOULD WE REALLY STAY OPEN THAT LATE OR GET UP OPEN THAT EARLY SATURDAYS, SATURDAYS AND SUNDAYS AND STUFF, ANYTHING GOING ON? CORRECT. RIGHT. SO THAT'S WHAT WE'RE KIND OF LOOKING AT, AT THAT WOULD BE PART OF THIS CONVERSATION AS WELL, WOULD BE, YOU KNOW, WE LOOK AT OUR OWN SERVICE INTERNALLY, WHAT SHOULD WE BE DOING AND SHOULD WE MAKE SOME CHANGES TO THEM? YOU KNOW, WE, WE BUY BASICALLY A BLOCK OF HOURS FROM THE COMPANY, 58,000 HOURS A YEAR, AND THEY'RE SUPPOSED TO HELP US DECIDE WHEN THOSE HOURS ARE UTILIZED BEST. AND SO THAT'S PART OF THIS ONE AS WELL, WOULD BE WHEN SHOULD WE HAVE THOSE BUSES ON THE ROADWAY AND SMALL CHANGES, UH, THIS, THE COMMITTEE CAN DO THEMSELVES, UH, LARGER CHANGES, UH, WOULD'VE TO GO THROUGH A PUBLIC HEARING. SO FOR INSTANCE, YOU WANTED TO END SATURDAY AND SUNDAY, THAT'S PRETTY, A LARGE CHANGE. YOU WANTED TO STOP TWO HOURS EARLIER. THAT COULD PROBABLY, WE'D WORK WITH OUR COUNTY ATTORNEY TO DETERMINE WHAT'S A LARGE CHANGE AND WHAT'S MINOR. BUT GENERALLY SPEAKING, THOSE ARE TYPE OF THINGS WE WOULD DISCUSS WITH THE COMMITTEE. OKAY. ANY OTHER QUESTIONS? OTHERWISE, WE LOOK FORWARD TO HEARING YOUR IDEAS. YEP. WE'LL BRING SOME MORE DATA INTO THAT AND SURE. MORE VERBIAGE FOR YOU. UH, THE NEXT ONE IS, UH, PILOT FLEET MANAGEMENT. UH, UH, CHARLIE'S, UH, TRUE, UH, TITLE AS, UH, FLEET MANAGER AND TRANSIT MANAGER. UH, WE BROUGHT HIM IN TO ACTUALLY SPECIFICALLY LOOK AT OUR, OUR FLEET GOING FORWARD. AND WHEN I SAY THE FLEET, UH, NOT SPECIFICALLY TALKING ABOUT THE HIGHWAY FLEET OR THE SHERIFF'S FLEET, BUT KINDA THE FLEET IN GENERAL AT THE COUNTY AND SEEING WHAT EVERYBODY DOES. UH, BELIEVE IT OR NOT, UH, THE PARKS DEPARTMENT DOES ONE THING WITH THEIR FLEET. THE HIGHWAY DOES ANOTHER THING WITH THEIR FLEET TO SHERIFF DOES ANOTHER THING WITH THEIR FLEET. HUMAN SERVICES DOES ANOTHER THING WITH THEIR FLEET FACILITIES. DOES IT AS A VEHICLE ACCOUNT EXECUTIVE AS A VEHICLE, UH, JUST AS SIMPLE AS HOW ARE WE ACCOMPLISHING ALL THESE OIL CHANGES? HOW ARE WE DOING, MAKE SURE THE TIRE ROTATIONS ARE DONE? HOW ARE WE MAKING SURE WE'RE GETTING THE BEST BANG FOR OUR BUCK WHEN WE'RE RETIRING A VEHICLE? UH, SOMETHING AS SIMPLE AS BUDGET OF WHEN FACILITIES BUYS A VEHICLE, IT HITS THEIR BUDGET THAT YEAR. AND SO ONE BUDGET'S YEARS UP BECAUSE THEY'RE BUYING A VEHICLE AND VEHICLES ARE MUCH MORE EXPENSIVE THAN THEY WERE, YOU KNOW, FIVE, 10 YEARS AGO. AND THEN NOW THEIR BUDGET'S BACK DOWN AND THEN THEIR BUDGET SPIKES. AND HOW CAN WE ACTUALLY MAKE THAT MORE, I'LL CALL IT MORE LIKE A LEASE, I DON'T WANT TO USE THE WORD LEASE, BUT MORE LIKE RENTING OR HAVING A CENTRAL FLEET. THEY ACTUALLY USE THE VEHICLE SO THAT THEIR BUDGETS FOR ALL DIFFERENT DEPARTMENTS ARE MORE LEVEL THROUGH THE YEARS, UH, GOING FORWARD VERSUS A BIG EXPENSE, LOW EXPENSE OR UNEXPECTED EXPENSES, UH, GOING FORWARD. SO ONE THING WE'RE LOOKING AT IS A, YOU KNOW, INTERNAL SERVICE FUND. THEY CALL IT, BASICALLY ALL THE VEHICLES ARE IN THIS FUND, AND WHEN THEY USE IT, USE THE VEHICLE BASED ON MILEAGE HOURS, WHATEVER IT IS, THEY PAY A CERTAIN LIKE, RENTAL RATE BACK IN AND THAT HELPS PAY FOR THE MECHANICS AND IT ALL CHANGES IN THE TIRES AND, AND EVENTUALLY THE DEPRECIATION, A NEW BUILDING, ALL THAT KIND OF STUFF. SO, UH, IT'S NOT SET UP YET. WE HAVEN'T STARTED ANYTHING, BUT WE'VE HAD SOME CONVERSATION WITH OTHER COUNTIES WHO'VE, WHO'VE DONE THIS BEFORE AND SEE WHAT THAT LOOKS LIKE AND SAYING, YEAH, IT IS SOMETHING THAT IS DEFINITELY FEASIBLE AND, UH, MIGHT HELP OUR WHOLE BUDGETING PROCESS TOO GOING FORWARD. AS YOU MIGHT KNOW, THE SHERIFF'S DEPARTMENT IS LOOKING AT BRINGING IN A LOT MORE SQUADS WITH THE TAKE HOME OF THE VEHICLES AND BRINGING ON MORE VEHICLES. UH, THEY HAVE A RELATIVELY SMALL SHOP, AND WHAT DOES THAT LOOK LIKE GOING FORWARD? CAN THEY, CAN THEY SUSTAIN A, A ONE PERSON SHOP OR THEY NEED SOMETHING A LITTLE BIT BIGGER? CAN THEY WORK WITH THE HIGHWAY DEPARTMENT OR AT THE I DEPARTMENT? UM, ALL THAT KIND OF STUFF GOING FORWARD. AND WHO'S ACTUALLY DOING THE WORK ON THE VEHICLES AND HOW'S THAT ACTUALLY BEING TRACKED? IS IT SOFTWARE OR LIKE IN THE HIGHWAY DEPARTMENT? WE STILL USE PAPER CARDS, BELIEVE IT OR NOT. UH, FOR EVERY OIL CHANGE AND TIRE ROTATION. NOT SAYING IT'S A HORRIBLE SYSTEM, BUT IT, IT, UH, LITTLE ANTIQUATED. SO THAT'S WHAT, UH, THIS ONE IS ABOUT IS FLEET MANAGEMENT AND OBVIOUSLY DECISION POINTS ALONG THE WAY WILL COME BACK TO THE COMMITTEE. UH, WE'RE NOT GONNA CREATE INTERNAL SERVICE FUND WITHOUT, UH, YOUR APPROVAL, AND WE MIGHT EVEN NEED A FULL BOARD'S APPROVAL ON THAT AS WELL. SO, BUT JUST REALLY WE HAD TO GET A MORE HANDLE ON OUR, ON OUR FLEET. AND HOW WE'RE, WE'RE MANAGING THAT COUNTYWIDE. WOULD THAT JUST BE FOR YOUR VEHICLES OR FOR ALL OF THE, UH, WE WOULD START SLOWLY AND TAKE ON SOME OF THE, UH, LIKE ITS ACCOUNT EXECUTIVE HUMAN SERVICES VEHICLES, UH, START WITH THOSE VEHICLES FIRST. UH, THE ONES THAT ARE MORE OF, IF YOUR ONE OFF FACILITIES, VEHICLES, UH, [00:20:01] AND THEN WORK OUR WAY THROUGH, UH, WORK ON THE PARKS, VEHICLES, IT'S MORE DIFFICULT WHEN YOU START TALKING ABOUT EQUIPMENT. LIKE AN EXCAVATOR IS A LOT DIFFERENT THAN, YOU KNOW, A, A POLICE VEHICLE EVEN. SURE. SO, AND WE CERTAINLY WOULD HAVE CONVERSATION WITH THE SHERIFF AND, UH, THE SHERIFF BEING ELECTED OFFICIAL MAY ELECTED TO NOT JOIN IN OR BE PART OF IT. INTERESTING. ANY OTHER QUESTIONS? SEEING NONE. OH, DID YOU GO AHEAD. WAIT ON THAT ONE OR ON THE, UH, ON THE SECOND PART OF THIS, CONTINUE TO INVESTIGATE PARTNERSHIP WITH, I THINK THAT'S THE NEXT ONE, RIGHT? OH YEAH. OKAY. NOPE, SORRY. PROCEED. THANK YOU. ARE YOU ALL DONE, SCOTT? YEP. THAT'S, SORRY. I'M SORRY. THAT'S ALL I HAVE ON FLEET, SO I DIDN'T HAVE A QUESTION ON THIS. OKAY. SO ON THE SECOND ONE YOU SAID CONTINUE TO INVESTIGATE A PARTNERSHIP WITH ENTERPRISE OR ANOTHER COMPANY. WHEN YOU SAY ENTERPRISE, DO YOU MEAN ENTERPRISE? UH, THE RENTAL COMPANY? YES. YEAH. UM, THEY HAVE, UH, DIFFERENT PROGRAMS THAT SOME COMMUNITIES USE, SOME COMMUNITIES USE, SOME DON'T. UM, KIND OF LIKE, ALMOST LIKE A LEASE TYPE VEHICLE. UH, WE'VE HAD CONVERSATION WITH THEM IN OUR PARKS DEPARTMENT SPECIFICALLY FOR SEVERAL YEARS NOW. UM, NOT SAYING WE'RE GOING DOWN THAT ROUTE, BUT JUST AS AN OPTION AS WELL. YEAH. WE USE THEM ON MY COMPANY. OKAY. SO WE USE ENTERPRISE, WE HAVE A MIX OF OWNED VEHICLES AND LEASED VEHICLES. RIGHT. AND THEN, AND THEN THEY MAINTAIN OUR LEASE TO, YOU KNOW, VEHICLES AND IF YOU WANT TO BUY VEHICLES, YOU CAN, YOU CAN PUT 'EM ON A CREDIT CARD, WHICH IS ACTUALLY PRETTY COOL. SO. RIGHT. THERE'S DIFFERENT, THERE'S A LOT OF DIFFERENT OPTIONS AND WAYS TO GO IN CERTAIN VEHICLES THEY HAVE AND CERTAIN THINGS THEY MAY NOT HAVE, LIKE I SAID, HIGHWAY EQUIPMENT FOR INSTANCE, A LITTLE MORE CHALLENGING. YEAH, RIGHT. DO THEY DO THAT? I DON'T KNOW. YEAH, I DON'T THINK SO, BUT YEAH. BUT OTHER VEHICLES. OKAY. SORRY. OKAY. ANY OTHER QUESTIONS? I'M SEEING NONE. WE WILL MOVE ON TO TRANSIT RIDERSHIP REPORT, WHICH I KNOW KEN KIND OF ALLUDED TO ALREADY A LITTLE BIT. YOU KNOW, I, I GUESS LOOKING AT THIS, UM, IT JUST, IT DOES SEEM LIKE THE ADULTS WERE WENT UP A BIT AS, AS DID THE ELDERLY. SO I DON'T KNOW, YOU KNOW, WHEN WE HAD THAT RATE [c. Transit Ridership Report] INCREASE AT THE BEGINNING OF THE YEAR THAT SEEMED TO DROP AND WE WERE AFRAID IT WOULD DROP OFF, BUT, SO IS THAT KIND OF WHAT YOU'RE SEEING? ARE THEY COMING BACK OR IS IT JUST AN ANOMALY FOR A MONTH AND WE'LL SEE WHAT HAPPENS GOING FORWARD? YEAH, IT, IT COULD BE A, A SEASONAL, UH, SHIFT OR IT COULD BE, YEAH, I WOULD HAVE TO LOOK AT THE DATA AND SEE WHAT THE, THE PURPOSES ARE BEHIND THOSE, BEHIND THOSE TRIPS. OTHER THAN THAT, I MEAN, IT DID COME UP SOME, AGAIN, I DON'T KNOW IF THAT'S OUR WAVE OF THE FUTURE OR WHAT. RIGHT. NOBODY, NOBODY HAS THAT CRYSTAL BALL YET. SO. ANY QUESTIONS, GUYS ON THE RIDERSHIP? UH, DATA? OKAY. WELL THAT WAS EASY. DID YOU HAVE ANYTHING YOU WANTED TO ADD TO IT OR NOT REALLY? UH, NO, I JUST CHANGED THE FORMAT. SO JUST KIND OF FOCUS ON THE CURRENT TRIPS BY HOUR AND DAY A WEEK, UH, BEFORE IT WAS THE TOTAL TRIPS OF THE YEAR, BUT NOW I, UH, HAVE THE AVERAGE TRIPS BY HOUR AND DAY A WEEK. SO THAT'S WHY IT'S A LOT LOWER THAN THE PREVIOUS MONTH. YES. THE CHART. YEP. INTERESTING. APPRECIATE IT. YEP. AND THE, THE ZERO AT 9:00 PM IT'S, IT'S LIKE A POINT, IT'S A DECIMAL, SO IT'S ROUNDED TO ZERO, BUT IT'S, IT'S A DECIMAL. SO IT'S NOT ZERO TRIPS AT, UH, AT NINE O'CLOCK. OKAY. IT'S ROUNDED DOWN. YEAH. . OKAY. SOUNDS GOOD. STILL NO QUESTIONS FROM THE COMMITTEE. OKAY. SEEING NONE, WE WILL MOVE ON TO THE RESOLUTION AUTHORIZING THE WASHINGTON COUNTY INFORMATION TECHNOLOGY DEPARTMENT. I'LL NEED A MOTION IN A SECOND MOTION FROM, UH, SUPERVISOR ALEK. SECOND FROM SUPERVISOR HARTWIG. ALRIGHT, SO BACK, GOING BACK TO THE FLEET THING. YES, IT IS LOOKING FOR LIKE A CYBER TRUCK. SO, YOU KNOW, [d. Resolution Authorizing the Washington County Information Technology Department to Provide Information Technology Services to the Town of Erin as Part of Shared Revenue of the County Sales Tax ] THAT'S , WE, WE'LL KEEP THAT IN. UH, WE'LL KEEP THAT IN MIND. , WHAT DOES A CYBER TRUCK LOOK LIKE? IS IT, ARE YOU TALKING LIKE, UH, IT KIND OF LOOKS LIKE, LIKE THIS TO BE EXACT ANYWAYS, UM, ALL JOKING ASIDE. YEAH. WE'RE, WE ARE LOOKING AT, UM, AS I ALLUDED TO EARLIER, UM, PROVIDING THE TOWN OF AARON, IT, UH, SHARED SERVICES. I WAS OUT THERE A COUPLE TIMES MEETING WITH THE CLERK AND, UH, HAD A REALLY GOOD CONVERSATION. THEY ARE INTERESTED IN, IN WHAT, UH, WASHINGTON COUNTY CAN HELP THEM, UM, AFTER LOOK, LOOKING AT THEIR ENVIRONMENT, YOU KNOW, IT'S A VERY SMALL ENVIRONMENT, ANOTHER TOWN. MM-HMM. . UM, WE'RE LOOKING AT APPROXIMATELY WHAT, $12,625 AND ESTIMATED SUPPORT. UM, AND THAT'S A NUMBER THAT'S CONFIGURED, UM, OF COMPRISED OF MY IT STAFF'S, UM, SALARIES AND BENEFITS WORKING WITH THE, UH, THE BPA DEPARTMENT. SURE. UM, THAT'S WHAT WE CAME UP WITH. SO YEAH, ESSENTIALLY I THINK, I FEEL REAL COMFORTABLE AT, AT THIS TIME, TAKING THEM ON. UM, I DON'T THINK IT'S GONNA IMPACT OUR [00:25:01] SUPPORT LEVEL IN ANY WAY. IT'S SMALL, SUCH A SMALL SHOP, SO. OKAY. DOES ANYBODY HAVE ANY QUESTIONS? WELL, THAT WAS EASY, . I LIKE IT. THANK YOU. ALL RIGHT, WELL THEN ALL APPROVED SAY AYE. AYE. AYE. ANY OPPOSED? MOTION CARRIES. YOU'RE GOOD TO GO. THANK YOU. THANK YOU. ALL RIGHT. THAT'S THE LAST AGENDA ITEM. SO NEXT MEETING DATE WILL BE THURSDAY, OCTOBER 17TH, 2024 AT THREE O'CLOCK. THIS, UH, MEETING'S OVER. THANK YOU. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.